Events Manager

Job Summary :

The Event Manager position is responsible for managing logistical planning and execution of high-quality events and meetings globally. The individual will ensure that ICANN and community priorities are reflected in event planning and execution. They will also maintain high professional standards and procedures for the logistical production of events, aligning with the image and reputation of ICANN.

Key Responsibilities & Duties :

• Ability to independently plan, lead and manage logistics for all sizes of face-to-face events including ICANN’s major meetings that take place around the world three times every year. This includes contract execution, A / V coordination with the production team and venue, room setup, catering, housing, transportation, and registration.
• Manage relations with Design and Production team to ensure effective collaboration with the event planning team.
• Provide on-site management to ensure proper execution of arrangements and logistics, handling high-pressure circumstances and providing solutions as needed.
• Evaluate all projects / events in meeting / event planning for ICANN meetings, conferences, and workshops. Work with appropriate staff to ensure high-quality service delivery and strive for continuous improvement.
• Collaborate with internal teams, such as Meetings Technical Services (MTS), Legal, Procurement, Communications, Finance, E&IT, and others, to ensure events are implemented with stakeholders and the best services are provided at reasonable costs.
• Collaborate with team leadership to contribute to the development of strategic long-term goals, policies, and procedures for the event planning team.
• Continuously assess event effectiveness, track industry trends, and make recommendations for improvements to internal and external constituencies.
• Manage the configuration, operation, and analysis of vendor RFP and purchasing processes.
• Manage communications between the event planning team and other functions through enhancing visibility on platforms like e.g., weCANN. Prepare blogs / announcements and improve posted documentation, training materials, and other related items for staff and the community.
• Foster collaboration with departments such as Meetings Technical Services and the Communications function to ensure accuracy of services and event requirements.
• Recommend potential event sites, plan, and participate in site inspections, and negotiate acceptable contracts with conference venues and vendors, including hotels, destination management companies (DMCs), shuttle companies, and other necessary vendors.
• Develop project plans and budgets, manage purchase orders and payments, and reconcile budgets related to contracted vendors.
• Work closely with the Security Operations team and ensure compliance with all required safety and security protocols for events, prioritizing the well-being and security of all participants.
• Other duties as assigned or requested.

Required Knowledge, Skills, and Abilities (KSAs) :

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

Education and Experience Requirements :

Language :

Working Conditions & Physical Requirements :