Administration Assistant

Ashland Specialty Chemicals Commerce Ltd

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving?

Then we’d like to meet you and bet you’d like to meet us.

Ashland has an exciting opportunity for an Administrative Assistant to join our Ashland Ingredients business at our Turkey, Istanbul site. This is a very visible, significant role within the Company and the Administrative function. This position will report to Regional Sales Manager&Office Manager

The responsibilities of the position include, but are not limited to, the following :

Managing office and lab supply requirements (stationery, cleaning materials, kitchenware, technical equipment, maintenance etc.), including being contact person with related vendors

Purchasing : coordinates and takes care of purchase process related to the office needs, including processing via SAP and Coupa

Responsible for EHS (Environment, Health and Safety) related duties

Being local contact point related to leased cars, office network and land phone

Managing company duties in state organizations and municipalities (web access, approvals related to EHS consultant, waste management)

Collection of bank related documents, in coordination with Accounting Department

Supports Management team related to activities in chamber of commerce, tax office, social security

Responsible for customs related activities (imports of goods, samples and equipment related to customers, lab and office)

Actively contribute to the organizational goals by taking initiative, executing on goals and focusing on performance and safety

Improve the organization capacity and capabilities through building collaborative relationships, optimizing diverse talent and utilizing positive communications and influence with others

In order to be qualified for this role, you must possess the following :

A minimum of an Associates degree or equivalent experience in administration 2-3 years

Previous experience in a corporate organization, working with different functions / teams

Proficiency in writing and speaking English Language

Proficiency in Microsoft Office

Ability to commute to the office, at least 4 days a week

Valid driver license and active driver

Very good communication and problem-solving skills

A self-motivated team player

Ability to work in a fast-pacing environment

Demonstrated responsible and ethical behaviour at all times

The ability to help the company drive greater value through understanding the business, making complex decisions and creating the new and different

The following skill sets are preferred by the business unit :

Bachelor’s degree

Five years of administrative affairs experience

Previous experience in a global organization, working with multinational teams

Experience in SAP

Six Sigma certification