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Executive Assistant

Astellas Pharma Inc.Turkey

30+ gün önce

İş tanımı

Description Executive Assistant About Astellas : At Astellas we are making treatments that matter to people. We are tackling the toughest health challenges putting the patient at the heart of every move we make. Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division. We have developed ground-breaking, innovative medicines in immunology, oncology and urology. Our medicines are extending and saving the lives of cancer patients, making transplantation possible and improving the quality of life for those living with conditions where needs are often overlooked. We take a patient-focused approach, that allows us to convert brilliant early science into treatments and solutions that directly improve and save patients’ lives. From lab to clinic to patient, we focus on the most promising science, empower the best talent to pursue it, and develop life-changing solutions alongside the best partners. The Opportunity : As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the Head of TMEA with daily administrative duties. Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow™." Hybrid Working : At Astellas we recognise the importance of balancing your work and home life. This role offers a remote working solution so you can optimise the most productive work environment for you to succeed and deliver. Key Responsibilities :

Assist the Head of TMEA with daily administrative tasks, including managing calendars and preparing expense reports.
Coordinate logistics for high level meetings, both internally and externally, ensuring all materials and schedules are in place.
Consolidate reports and proposals from various internal functions, preparing oral and written communications as needed.
Provide on-site administrative support during executive meetings and events, ensuring smooth operations.
Maintain an organized filing system for electronic documents and manage confidential materials with discretion.

Essential Knowledge & Experience :

You will assist the Head of TMEA with daily administrative tasks, such as managing their calendar and preparing expense reports.

Logistical coordination for high-level meetings, both internally and externally, will be your responsibility, ensuring all materials and schedules are prepared.

You will consolidate reports and proposals from various internal functions and prepare oral and written communications as required.

Onsite administrative support during executive meetings and events will fall under your duties to ensure everything runs smoothly.

You will be responsible for maintaining an organized filing system for electronic documents and handling confidential materials with discretion.

Preferred Experience :

Experience in managing senior leaders’ calendars and travel arrangements.

Familiarity with compliance and regulatory requirements in the healthcare sector.

Education :

Bachelor’s degree, or equivalent.

Additional Information :

This is a permanent, full-time position.

Position is based in Istanbul, Turkey.

This position follows our hybrid working model. Role requires a blend of home and a minimum of 1 day per quarter in our Istanbul office. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #LI-Instabul #LI-Hybrid