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Insurance & HSE& Archive Specialist

Insurance & HSE& Archive Specialist

BDP InternationalMaslak Sariyer, , TR
20 hours ago
Job description

Job Description

Manage the physical archive system , ensuring that all company documents are filed, stored, and retrieved efficiently and securely.

Maintain accurate records of insurance-related documents , including policy files, renewal dates, and correspondence with insurance providers.

Coordinate document storage and retrieval requests from internal departments while maintaining confidentiality and access controls.

Track retention periods and ensure timely disposal or digitalization of outdated documents in accordance with company policy.

Organize and maintain office supplies related to archiving (e.g. folders, boxes, labeling tools) and ensure availability.

Act as a liaison between the company and external storage vendors or insurance brokers , when applicable.

Support audits or inspections by preparing relevant documents and ensuring compliance with regulatory and internal documentation standards.

Exemption Type Exempt (Salaried) Job Requirements

Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field

Minimum 2 years of experience in archiving, administrative support, or facilities coordination

Excellent organizational and time management skills

High attention to detail and ability to handle sensitive / confidential documents

Familiarity with both physical and digital archiving systems

Basic knowledge of insurance documentation and workflows is a plus

Proficiency in MS Office tools, especially Excel, Word, and Outlook

Strong communication skills and the ability to work with internal and external stakeholders

Based in or willing to work in Istanbul

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Specialist • Maslak Sariyer, , TR