Job Description
Manage the physical archive system , ensuring that all company documents are filed, stored, and retrieved efficiently and securely.
Maintain accurate records of insurance-related documents , including policy files, renewal dates, and correspondence with insurance providers.
Coordinate document storage and retrieval requests from internal departments while maintaining confidentiality and access controls.
Track retention periods and ensure timely disposal or digitalization of outdated documents in accordance with company policy.
Organize and maintain office supplies related to archiving (e.g. folders, boxes, labeling tools) and ensure availability.
Act as a liaison between the company and external storage vendors or insurance brokers , when applicable.
Support audits or inspections by preparing relevant documents and ensuring compliance with regulatory and internal documentation standards.
Exemption Type Exempt (Salaried) Job Requirements
Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field
Minimum 2 years of experience in archiving, administrative support, or facilities coordination
Excellent organizational and time management skills
High attention to detail and ability to handle sensitive / confidential documents
Familiarity with both physical and digital archiving systems
Basic knowledge of insurance documentation and workflows is a plus
Proficiency in MS Office tools, especially Excel, Word, and Outlook
Strong communication skills and the ability to work with internal and external stakeholders
Based in or willing to work in Istanbul
Specialist • Maslak Sariyer, , TR