Project Admin

As the world’s cities grow more complex, people’s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. Your career is a journey, and how you travel makes a difference.

We are seeking a motivated and detail-oriented Project Admin to join our Delivery Operations team.

Key Responsibilities :

As a Project Admin , you will support Project Managers and Supervisors by ensuring accurate project planning, documentation, and financial control throughout the project lifecycle.

• Collect and organize project information to support decision-making for Project Managers and Supervisors
• Monitor project schedules (e.g., expiring S-Plan milestones) and notify relevant stakeholders when updates are needed
• Support customer correspondence, obtain approvals and signatures, and ensure proper documentation and archiving
• Monitor invoicing status vs. billing plans, verify collections, and report deviations for corrective actions
• Maintain and update project revenue and cost forecasts monthly, following company guidelines
• Create Purchase Requisitions upon Supervisor or Project Manager request, ensuring all required details are included
• Ensure accurate labor planning and subcontracting before installation activities begin
• Participate in Pre-Delivery Reviews and ensure correct cost planning for accurate revenue recognition (Percentage of Completion)
• Manage documentation for fitters and subcontractors in coordination with the Installation Resource Manager
• Coordinate project logistics needs with the logistics team
• Ensure correct use of activities and cost elements in booking actual project costs
• Handle change orders / variation sales, ensuring timely system registration and proper communication with stakeholders
• Support claim handling processes, maintain customer correspondence and documentation related to project scope changes
• Monitor project milestones and maintain the project schedule in the system as instructed by the Project Manager
• Compile end-of-project documentation sets for submission to customers, maintenance teams, and for archiving
• Coordinate with the project team to ensure correct planning of remaining project costs before closing

What We’re Looking For :

Why Join Us?

At KONE, we are committed to creating a collaborative and innovative environment. If you are passionate about delivering results and ready to take on a challenging and rewarding role, we encourage you to apply and be part of our journey!

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